We’ve all been in that meeting. A sea of muted mics. A slide deck that drones on. A chat that’s emptier than the breakroom at 6 p.m.
When done well, an all-hands meeting isn’t just another calendar invite. It’s an opportunity to unite your entire company, build trust, and make sure every person—remote or in-office—feels like they’re part of something bigger.
Here’s how to stream one that your team will actually want to attend.
Start with a clear meeting agenda and defined goals
Before you stream anything, know what you’re trying to accomplish. Is it a quarterly update? A celebration? A kickoff? A mix of all three?
A clear meeting agenda keeps you grounded. Share it early. This gives your team members a heads up on what to expect and how to participate. When the entire team knows what’s coming, they’re more likely to stay tuned in.
Each presenter should be prepped. Each section should have a goal. Build in time for open communication—especially during your Q&A session. A town hall meeting thrives when it invites honest feedback, not just polished talking points.
And don’t forget to recap key action items. Even better? Follow up with a clean summary email for remote employees and anyone who couldn’t make it.
Choose a platform that can handle your virtual all-hands meeting
Technical issues are the fastest way to lose your audience.
A strong live streaming platform gives you a leg up. If you’re streaming to a remote team or hosting a hybrid meeting, you need something that won’t break under pressure.
Resi’s Resilient Streaming Protocol (RSP) keeps your stream running smoothly, even if your internet gets spotty. That means your staff meeting won’t crash when you hit the most important slide.
And if you’re streaming across multiple locations or channels, tools like automated scheduling and simulcasting can save you serious setup time.
Make your slides serve your message—not the other way around
The slide deck shouldn’t be the star. It should support your story.
Stick to clean visuals, big text, and a pace that gives people time to absorb—not zone out. Every slide should add clarity, not clutter. If your entire company can’t read it easily on a laptop, rework it.
And remember: your remote attendees are still real people. Consider captioning. Share slides ahead of time. Think accessibility.
Encourage interaction throughout the meeting
Want more engagement? Build it in.
Use tools like live polls. Chat shoutouts. These small moments bring energy and make your team feel seen.
If you’re using Resi, QRclick offers a great way to invite participation. Whether it’s audience engagement in a Q&A session or fun trivia to break the ice, interaction helps your virtual meeting feel human.
You can also highlight remote participants during team building activities, or invite a guest speaker to bring a new voice into the mix.
End strong with thoughtful follow-up
Once the stream ends, your job isn’t done.
Send out the full live stream replay for anyone who missed it. Share the action items. Give space for feedback. Even a short survey can help shape your next meeting.
This is where you move from a single hands meeting to a culture of open communication.
FAQ: Streaming your next all-hands meeting
What’s the best platform to stream an all-hands meeting?
Look for a platform built for reliability. Resi offers high-quality, resilient live streaming with features like automation, multi-platform support, and viewer engagement tools.
How do I keep remote employees engaged during a virtual meeting?
Use live polls, include moments of team recognition, ask for feedback, and use tools like QRclick for audience participation. Also, keep your presentation focused and your delivery personable.
What’s the difference between a town hall and an all-hands meeting?
They’re often used interchangeably. A town hall tends to be more Q&A-driven, while an all-hands meeting may include updates, announcements, and broader presentations.
Can I stream to multiple locations at once?
Yes. Simulcasting lets you broadcast your live event to various destinations like internal platforms, YouTube, or private pages.
What should I include in a meeting agenda?
Stick to what matters: updates, wins, action items, time for audience questions, and clear next steps. Share it in advance so the entire team can follow along.
